Class #7: Halfway Through!

October 24, 2014 in GS32367

So next week is time for the midterm, so here’s what you can expect in terms of a grade:

  1. Everyone will have 5 minutes to present their getaway vacation.  Points will be given for :
    • 5 points — Eye catching pictures: not skewed, filling the entire slide
    • 5 points — Title Slide, with a short phrase describing what your presentation is about
    • 5 points — Text Slides, with short, bulleted summaries of what you’re talking about
    • 5 points — Complementary color palette that connects to your talking points
    • 5 points — Font choice that also connects to your talking points
    • 10 points — Overall “look and feel” to your slides: are they all consistent in terms of fonts, colors, layout (do they conform to the template)?
  2. Take home component, the “Popul Vul” and resume must be uploaded to your post page no later than noon, November 7th,
    • 20 points — “Popul Vul” format — you will be given some text to be reformatted, page layout, adding a header, footer and field codes
    • 15 points — your completed Word resume, including a value proposition at the top, and use of bold and italic fonts, page layout, paragraph formatting, and tab alignments.
    • 10 points — a short Word outline. This must be completed by the end of next class, October 31st.
    • 5 points — “hotkey” paragraph.  This must be completed by the end of next class, October 31st.
  3. You will receive 15 points for demonstrating you know how to use WordPress functions (e.g. logging in, creating a post, uploading media). If you have been completing the homework assignments, you should get all of the points no problem.  I will have all homework assignments assessed by next week.

That’s a total of 100 points for the midterm.

 

 

Class #6: Professional PowerPoints and Wonderful Words

October 17, 2014 in GS32367

Today we’re going to summarize everything we’ve learned about PowerPoint and Word, and apply these skills to finishing our presentations and resumes. So let’s get at it.

Putting a PowerPoint Presentation together

If I didn’t get my message across to you about the limitations of PowerPoint, here it is again: if your message is complex, nuanced, and took you more than an hour to figure out what you want to say, write it down on paper first, and then brainstorm about how a few PowerPoint slides can enhance what you are going to say to your audience.  So let’s go straight to the process I’d like you to use to make your own presentation.

  1. Research! Nothing makes a presentation more interesting than having something to say.  That requires doing more than Googling a few keywords, clicking on the first few (advertised) links and being done with it.  Think about what you want to talk about, and focus on finding some interesting details online that no one in your audiences knows about.  When you find something online, save the url and write a summary sentence or two about what you learned from the page, so you’ll be able to remember it later on when you’re putting your presentation together.
  2. Design. You don’t need a lot of bells and whistles to keep your audience attentive during your presentation.  A good, clear (sans serif) font, a couple of complementary colors, and a picture or two will get you well on your way to putting together a successful PowerPoint presentation.
  3. Make the template first, then pour in the content. Avoid to urge to immediately start cut-and-pasting as soon as you open up PowerPoint.  You’ll be creating twice as much work for yourself doing it that way.  Instead, go to View | Slide Master to work out a good layout for all of your slides.  Avoid having different color schemes, etc. for each slide.  You want a consistent “look and feel” to each and every slide.  Consistency implies professionalism and skill.  A hodge-podge, scattershot approach reminds us of arts and crafts class in elementary school.

So let’s see this process at work.

Making a PowerPoint Template

Before you begin pouring your content into a PowerPoint slide, you need to standardize the kinds of fonts and colors that will enhance the message you are trying to convey to your audience. There are three kinds of text you work with in PowerPoint:

  1. Title text (in a Title Slide),
  2. Heading Text, and
  3. Body Text (in a Title and Content slide).

The only difference in the point size of the text.  You should avoid using multiple fonts in a presentation, as it looks unprofessional.  Remember, fonts should be formatted when you’re designing the templates, before you start typing content into the text boxes.  Here’s how to format fonts:

  1. On the template slide, roll over the edge of the text box until the cursor changes from an arrow to one with a “compass,” four arrow radiating out from a point.
  2. Right click on the edge of the box.  You should see a toolbar appear, you want the one with all the buttons on it.  You’ll know you did this right if you continue to see, “Click to add …” in the text box.  You won’t see it if you clicked within the box, and then you won’t be able to format the template.
  3. Click on the first drop down arrow.  Here you can select whatever font you desire, see below about which fonts are the most readable.
  4. The drop down arrow to the right of the first one with the numbers allows you to make the font bigger or smaller.  Title text is usually no less than 28, Header text 20, and body 16.
  5. The second line of buttons allows you to bold, italicize, center and recolor the font.  Recoloring is important if you changed the background color.

toolbar

 

Fonts

Common sense applies here — if you can’t read it, your audience can’t either.  The two categories of fonts are serif (type with curvy branches of the main stems of a letter) and sans serif (type that doesn’t have the curly qs).  You should use sans serif fonts for presentations. Here are some examples of how to use fonts effectively in your presentation.  A hard copy of various fonts can also help you choose what font will work for you.   If you’re really into typography (like me!) the tools described in this article will help you explore the nuances of fonts in greater detail.

Finally, the font links on the right side of this web page will give you lists of fonts that will offer you pretty much any kind of typeset that you are looking for in your presentation.

Color

On a computer monitor, TV or video projector, all colors are a composite function of Red, Green and Blue colors (RGB).  That is to say, any color can be specified by defining how much red, green and blue color is used to create the specific color.  RGB color values in PowerPoint are defined in a range from 0 (no color) to 255 (fully saturated color).  So a RGB value of (255,0,0) would represent pure red, and (0,0,255) would represent pure blue.  Here are some additional examples of RGB color values.

There’s another way colors can be referenced instead of by three RGB numbers. The Pantone color chart uses ramps to create light and dark colors. Certain pairs of colors, like blue and yellow, and red and green, stand out well against each other, it is easier for us to distinguish these pairs of colors than say, red and orange. A Color Schemer can help you pick out a good mix.

Again, there is a list of links to the right on this webpage that you can use to help find a palette of colors that will look just right for your presentation.

Once you set up your template slides correctly, all you have to do is copy them when needed by selecting them in the slide window on the left side of the PowerPoint window, and copying however many you need.  Don’t type into your template slides!

Next up, … animation!

Making a Word document pop

Creating a Word document is similar to putting together PowerPoint slides — you have to give some thought to how the text will appear on the page before you actually start typing or cutting and pasting.  Here are some of the most important layout functions to consider while laying out a Word page:

  1. Views — at the bottom of the Word window are a bunch of buttons.  The first one, ‘Print Layout,’ allows you to see the entire page at a glance.  This view is help when you want to see how the text falls on the page without actually reading it.  When you want to edit text line by line, it’s better to click on the last button, called ‘Draft.’  Instead of seeing the whole page, the view is limited to the actual text margins.  All white space is hidden from view.You can change how much of the page/text you want to see by click on the Zoom buttons on the View tab of the menu bar, or the zoom slide bar at the bottom right of the Word window, next to the View buttons.
  2. Page Margins — Under the ‘Page Layout’ tab in the menu is a button called ‘Margins.’  At the bottom of the drop down menu is ‘Custom Margins.’  You can change the amount of white space on the top, bottom, left and right sides, as well as change the position of the page from Portrait to Landscape from this dialog box.Sometimes it’s easier to turn the gridlines on to help visualize where the text will fall on the page.  You can turn on the gridlines from the View tab on the menu bar, and check the ‘Gridlines’ box to see the squares on the page.
  3. Header and Footers — The very top and bottom spaces on the page are reserved for information you want to keep on every page of your document.  The simplest way to access these spaces is to double click on them.  When you do that, you will see a blue dotted line and a blue box with the word, ‘Header’ or Footer’ separating the greyed out body text from the header or footer.
    In the Header, the title of the document and your name are often placed.
  4. Field Codes — In the Footer, little bits of file data called, “field codes,” are often inserted.  In Word 2010, you can insert a field code in the footer of a page by going to the ‘Insert’ tab on the menu bar, and click on the ‘Quick Parts’ button on the right side.  Select the field button on the drop down menu to access the codes.
    The most common field codes are FileName, Page, and Date.

If you use the space bar to move words around on the page (tap tap tap tap), you’re doing it wrong.  Trying to center your name at the top of your resume with the space bar never works, and looks unprofessional.  Hitting the Enter key to move a line down on the page creates either too much or too little white space. Learning how to use some basic Word formatting techniques will take you a long way to making your resume look a lot more professional.  Take a look at this resume and see how the following Word formatting functions can help layout key pieces of information on the page.:

  • Paragraph Formatting — We already know how to use Page Layout to move the text borders around on the page, but suppose you want to indent a paragraph like your Value Proposition to give it some visual impact on the page — you can’t use the Page Layout more than once, so we have to individually format that paragraph. After selecting a paragraph you want to format, click on the Home menu, and click on the little Paragraph dialog button, on the bottom right of the Paragraph section.  In the dialog box that pops up, you can change the text alignment to left, center, right or justifiy.  You can make the first line hang or indent on the Special drop down box. You can specify how much space you want between each line in the line spacing box.
    But there are two options in this dialog box that aren’t so obvious, and yet are critical to producing a professional looking document: Spacing and Indentation.  Spacing allows you to define how much white space will be above and below your highlighted paragraph.  And Indent does the same for the left and right sides of the paragraph. This is how you should add white space around a paragraph, not by hitting the Enter button.
  • The Ruler Bar —You often see dates of employment pushed up on the right side of the text margin.  Never use the space bar to do this!  Instead, use the tab ribbon along the top of the text box. If you don’t see it, click on the View Ruler button that is just above the elevator bar on the right side of the window. On the left side of the ruler is a small square that allows you to define left, center and right align tabs.  Once you define what kind of tab you want, you just click on the ruler where you want the tab to be set.  Then hit the tab button to position your text where you want it.
  • Bullets — Fun Time! The bullet button is in the Paragraph section of the Home menu.  You can define a new bullet from the drop down arrow that’s just below the button. You can use symbols or even pictures for bullets.

So let’s use the functions to set up some pieces of the resume.

green.educator

Here are the page formatting specifications for the text:

  • Top Margin = 1.25″, Bottom Margin = .75″, Left Margin = 1.5″, Right Margin = 1″
  • Body text is Univers 14pt
  • Set the Line spaces (Paragraph formating) to Single for the entire document.
  • Type your name on the first line of a new Word document.  Make the test 20 point bold and italics.  Center it, and add 12 points of white space below it.  Full justify the paragraph
  • Type a paragraph about what you would like to do over Thanksgiving break. Add 12 points of white space above and below the paragraph.
  • Create a bulleted list of at least 3 specific activities you would like to do over Thanksgiving break. Use paragraph formatting to indent the paragraph half an inch on the left and right sides.  Add 18 points of white space only below the paragraph
  • On the final line, type ‘Computer Class #6′. Then use a right-align tab to tab the date to the end of the line.  Add 48 points of space above the paragraph.
  • In the footer, add Filename and Date Field codes.  Use a right align tab on the Date.  Format the font to 10 point italics.

I Need A Break!

Now that it’s getting warmer, and the sun is setting after 5PM, I want to get out of my house and go somewhere, …cheap and not crowded.  I’ve heard about it in passing many times at Boricua, now maybe I can check it out: Vieques Island.

vieques

The first thing I need to do is find some interesting content online. Don’t just hack away at the first thing that resembles what it is you’re looking for, look for tantalizing tidbits that will mesmerize your audience.  So I went to Yebol, and searched for some good websites on Vieques.  Here’s the list and a short summary for each.

  • Vieques Island Blog – current postings on what’s happening on the island.
  • Comprehensive Vieques Travel Guide – the name says it all.  A resource for everything you would want to know about Vieques.
  • CIA Factbook – most experienced travelers check out this website before they go on vacation to get a feel for what to expect on their trip. Tourism has traditionally been an important source of income with estimated arrivals of more than 3.6 million tourists in 2008.
  • Unexploded munitions cleared at Vieques – one of the reasons it’s still affordable and not crowded is that you have to tip toe around land mines.
  • NYT travel guide – one of the first websites New Yorkers check out when wanderlust waxes us out of our tiny apartments.  Maybe going salao wouldn’t be such a bad thing.
  • Maps! – the Perry-Castañeda Library Map Collection has every map you could possibly need for reference to the island.
  • Pic! – you always need a good welcoming picture to great your audience, and here’s a good one.
  • Beach sound – where there’s a beach, there are the cascading caresses of waves covering the warm sand.

So now I have to convert my research into some PowerPoint slides. The first slide, the welcome slide generally is a full picture with some simple looping animation to get the audience ready for the presentation. Then a map to reference where in the world we’re going, followed by a few news items to add some color to the presentation.  Finally, a reference to Ernest Hemingway’s “A Old Man and the Sea,” to bring home why I want to go there.  And that’s it!

Homework #6

  1. Choose a topic that will help you get a better grade in one of your classes, or just something that you’re interested in, and do some online research.  Choose the fonts, colors and pictures you want to include in your presentation.  Upload your presentation to your post page.
  2. Finish formatting your resume.  Make sure to use as many Word functions (bold, center, paragraph, margins, etc.) as you can in laying out your Word page.

Class #5: Objectifying Your Resume

October 10, 2014 in GS32367

Objectives are out.  Value Propositions are in.
Here’s a worksheet to help you learn the difference.

This is not your father’s resume we’re talking about anymore.  The Great Recession has forced all of us to adapt our resumes to new realities in the American work force.  Some aspects of the resume spring eternal, like action verbs, and professional profiles. Keeping current with what’s hot in resume writing means skimming blogswikis, and retooling your LinkedIn contact info.  Job Hunt, a program on NYC Media – that’s Channel 25-2 if you’re an antenna lover like me ;-) – address a plethora of job search issues.  Episode 3 focuses on resume writing.

Here’s my LinkedIn profile:  www.linkedin.com/in/greeneducator/

So how do I write a resume? Here are a couple of good online tutorials:

There’s a list of links to the right that access resume examples for various careers. Finally, there are two categories of resumes, the chronological resume and the functional resume.  Each category organizes the basic sections of a resume in different ways.

Here’s the bottom line: if you’re like me, writing your resume can be difficult, if not painful.  But writing your resume is something you’re going to have to do for pretty much the rest of your life, so you might as well suck it up, and start writing it.  The best writing is rewriting, and once you’ve created a template to build on, adding a line here and tweeking some type there when you get a new job or experience isn’t so bad.  As your years start accumulating, your resume will be more and more impressive, and the investment you make, now, in knocking out a totally awesome resume, with your name on the top, will yield you many dividends towards job opportunities down the road.  So let’s get cracking.


Homework #5: Customizing a Resume

  1. Compose a well thought out, well written value proposition for yourself that includes
    • Job title
    • 1-2 sentences with descriptive action verbs, explaining your skill sets, and what kind of job you’re looking for
    • Post your value proposition as a comment to this post.
  2. Find the best resume template and/or career format possible that is appropriate to your job search, searching the links in the above post, and on the right side of this page.
    Spend at least half an hour looking for the best one possible that suits your needs!
  3. Save the Word template to your flash drive.
  4. Copy the URL link and paste it into a post page.

Class #4: PowerPoint Pastiche

October 3, 2014 in GS32367

Here’s where we’re at so far…
grades

Those of you who uploaded homeworks to your post page, check for my comments so you can get full credit for those assignments.

Warming up…

Let’s share some eye catching pics with each other.  Click on the @melrose link to the left.  Look for another student who posted a picture.  See if you can find an even better picture of that place.  If you can, copy (Ctrl-c) and paste (Ctrl-v) the URL (http://…) as a comment to their post. If they like you pics, make sure they reply with an “approve” comment.

Once a student approves a photo you sent them, open up the Google Doc below:

pics 4 students

 

Place a ‘1’ in the cell where your name is horizontal and their name is vertical.  You can only give one photo to one specific student!  But you can give one photo to every other student in the class, so long as they approve it. So you can get 20 points doing this activity.

PowerPoint abuse

tortured PowerPoint

Published in The New Yorker 9/29/2003
by Alex Gregory

On February 1, 2003, the space shuttle Columbia exploded upon reentry to the Earth’s atmosphere.  The subsequent investigation found that, “that the NASA organizational culture had as much to do with the accident as the foam that struck the Orbiter on ascent.” Part of the problematic culture, it turned out, was PowerPoint.

Prior to the launch, groups of NASA engineers sat around tables, looking at PowerPoint slides like the one below, and failed to comprehend that “test data” didn’t include scenarios that the shuttle’s tiles would experience upon liftoff. Looking at the slide, how could anyone comprehend anything that the slide is trying to communicate?

the slide that blew up Columbia

”a Power-Point festival of bureaucratic hyper-rationalism.”

–  Edward Tufte

 

Five years later, another PowerPoint slide made the rounds as an example of the futility of information overload.

We Have Met the Enemy and He Is PowerPoint

– Elisabeth Bumiller

 

The slide has been cited as “an example of a military tool that has spun out of control.” Once again, the capacities of a slideshow software had been outstripped by the intent to shrink and crop a complex message into a bunch of broken phrases, none of them meaning anything. If my message still isn’t getting through to you, here are a couple of links that list the worst ways to use PowerPoint.

What makes a good PowerPoint presentation?  Simple: simplicity in design.

The “Look and Feel” of a PowerPoint template

There is one other BIG MISTAKE people make when creating a PowerPoint presentation: they open up a new, blank presentation and immediately start pouring and dumping content into the slides left and right, up and down, without taking a moment, or even an hour, to focus on what message is to be conveyed in their presentation. If you don’t know what you want to say, your PowerPoint slides will convey exactly that message.

Think about what your presentation is going to be about, and then ask yourself what the slides should look like without anything on them. If your answer is nothing but blank white space, think again. What color would you associated with your message? Should the text look grandiose, like something the Romans would chisel onto a marble column? Or playful cursive letters mimicking how children speak? Don’t be afraid to take some time thinking about what your background, or template, should look like.

Templates include objects that will appear on each slide of your presentation. Let’s look at some examples of PowerPoint templates from the following website:

slideworld search engine

So what elements make up a PowerPoint template?  A color background, simple graphic, and text container are the basic components you should think about designing before typing in your words of wisdom and pretty pics. Let’s look at how to build these pieces into a good template.

Opening up a blank PowerPoint template

Let’s start from scratch.

  1. Open up PowerPoint
  2. Click on File | New, and double click on the ‘Blank Presentation’ icon.
    I strongly recommend only using the blank presentation template.
    That way you have total control over what your template will look like.
  3. Create 3 blank slides, using the Ctrl-m hotkey.  You will see the slides on the left column of the PowerPoint window.
  4. Again, before you start typing away, or cut-and-pasting content into your slide, begin designing your template by working with the Slide Master.
  5. slide_1Right click on the first slide, select the ‘Layout’ option, and click on the ‘Title Slide’ option.  Right click on the second slide, and select the ‘Title and Content’ option.  Right click on the third slide and select the ‘Blank’ option.

THESE ARE THE ONLY LAYOUTS YOU SHOULD USE IN YOUR PRESENTATIONS!

Think about what goes on a PowerPoint slide.  Some slides are introductions about what is to come in the presentation.  These are Title Slides.  Other slides are text summaries of information you want to convey to your audience.  These are Title and Content slides.  And finally, there are slides that are predominantly graphics based, like the old 35mm Kodak Carousel slide projector shows.  These are created from Blank slides.

Now it’s time to turn those three boring black on white template slides into something more expressive of the message you want to communicate to your audience.

Color Backgrounds

slide_2Let’s start by seeing how you can add color to your slides with just a few clicks of the mouse.  When you want to make simple changes to all of your slides, the way to do it is to work with the “background” of the slide.  Let’s see how that works.

  1. Right click on the Blank slide, and select the ‘Format Background’ option.
  2. Click on the fill color drop down option.
  3. Click on one of the Theme or Standard colors.
  4. Click on the ‘Apply to All’ button.

Now, all three slides have the color you specified.  But the stupid Microsoft colors aren’t the colors you will want to use in most presentations.  So let’s get a little deeper into color models.

  1. Format Background and click on the fill color drop down option again.
  2. Click on ‘More Colors…’
  3. You now have two tabs to work with: Standard and Custom.  Clicking on any color on the standard color map will make your background that color.  The Custom tab, the one you should use to find the exact color you desire, requires some additional explanation.

slide_3

slide_4

Setting Your Font Styles

Once you have chosen the fonts you like, follow these steps to include them in your PowerPoint template.

  1. Click on either the Title slide or Title and Content slide.
  2. On the menu bar, click on View | Slide Master.
  3. Your slide will now have the words, ‘Click to edit Master title styles.  Right click on a text box, and select the ‘Font’ option.
  4. Click on the ‘Latin text-font’ drop down menu, and select the font of your choice.
  5. You can also change the color of the font (remember the color palettes) by clicking on the ‘Font Color’ drop down button.
  6. Once you are done editing your Slide Master, click on View | Normal to return to your regular slides.

Homework Assignment #4

  1. Visualize in your mind what you would like your slides to look like, to help communicate the message you want to give the audience.
  2. Chose a font you would like to use for your PowerPoint template.
  3. Create a Title Slide.
  4. Create Title and Content or Blank slides to place your vacation photos in
  5. Upload your PowerPoint slides to your post page.

Please take some time to work out in your mind what you want your PowerPoint presentation to look like — if you make it really shiny now, you can impress your facilitator with your own presentations in colloquium, without doing more than a few touchups on the presentation you create for this homework assignment.

Class #3: Hotkeys and Word Formatting

September 26, 2014 in GS32367

A prelude –

vt100

Back when my hair was raven black, I used to sit on plastic patio chairs, tapping out telnet commands on flickering green vt100 emulators, hearing the keyboard cliks and claks echo down the concrete blocked basement walls of my university’s engineering building.  I was amazed at how connected I could be with the world in a bunker, downloading Indian recipes, dialoging with other student newspaper writers.  We were experimenting with ways to communicate with others in the pre-’Net culture, searching for the parameters of social behavior in a online world, ping ponging across the world.

No mice scurried the halls in those days, and through repetitive muscle memory we learned the “hot keys“, keyboard commands that tell the computer to do common actions, like cutting and pasting, opening/saving/closing documents, and most importantly, undoing bad acts.  Let’s see how we can use hotkeys to achieve the holy grail of 21st century writing: glomming text off the Internet.

  1. Open up Microsoft Word
  2. Close the blank page (Ctrl-w)
  3. Open up a new blank page (Ctrl-o)
  4. Save the blank page to your flash drive (Ctrl-s)
  5. Copy (Ctrl-c) the following text, toggle to Word (Alt-Tab) and paste (Ctrl-V) the text into the blank page.
    .
    We the people of the United States, in order to form a more perfect union, establish justice, insure domestic tranquility, provide for the common defense, promote the general welfare, and secure the blessings of liberty to ourselves and our posterity, do ordain and establish this Constitution for the United States of America.
    .
  6. Select (Shift-Ctrl-right arrow) ‘We the people’ and make the selection bold (Ctrl-b), italic (Ctrl-i) and increase font size (Ctrl-d).
  7. Save it again (Ctrl-s)
  8. Now use the Alt hotkeys to type the following text below the Preamble.
    accents

Before we move on to our next activity, here is a list of typing tutors you can download to improve your typing speed.

Typing tutors

Activity

Many online literature resources exist, but between the popups and ugly formatting, many Internet texts are almost unreadable.  Here’s an example:

The Book of the People:Popol Vuh

Childs-play-chucky-imageThe prototype for Chucky, Taino mythology is utterly fascinating, its gods malevolently malicious, utterly incorrigible.  But it’s utterly unreadable (boring!) the way it’s formatted on the page.  Let’s see how we can touch it up, using hotkeys.  We’re going to use Word to do so.

Creating a Word document is similar to putting together PowerPoint slides — you have to give some thought to how the text will appear on the page before you actually start typing or cutting and pasting.  Here are some of the most important layout functions to consider while laying out a Word page:

  1. word_viewsViews — at the bottom of the Word window are a bunch of buttons.  The first one, ‘Print Layout,’ allows you to see the entire page at a glance.  This view is help when you want to see how the text falls on the page without actually reading it.  When you want to edit text line by line, it’s better to click on the last button, called ‘Draft.’  Instead of seeing the whole page, the view is limited to the actual text margins.  All white space is hidden from view.You can change how much of the page/text you want to see by click on the Zoom buttons on the View tab of the menu bar, or the zoom slide bar at the bottom right of the Word window, next to the View buttons.
  2. word_marginsPage Margins — Under the ‘Page Layout’ tab in the menu is a button called ‘Margins.’  At the bottom of the drop down menu is ‘Custom Margins.’  You can change the amount of white space on the top, bottom, left and right sides, as well as change the position of the page from Portrait to Landscape from this dialog box.Sometimes it’s easier to turn the gridlines on to help visualize where the text will fall on the page.  You can turn on the gridlines from the View tab on the menu bar, and check the ‘Gridlines’ box to see the squares on the page.
    word_gridlines
  3. Header and Footers — The very top and bottom spaces on the page are reserved for information you want to keep on every page of your document.  The simplest way to access these spaces is to double click on them.  When you do that, you will see a blue dotted line and a blue box with the word, ‘Header’ or Footer’ separating the greyed out body text from the header or footer.
    In the Header, the title of the document and your name are often placed.
  4. Field Codes — In the Footer, little bits of file data called, “field codes,” are often inserted.  In Word 2010, you can insert a field code in the footer of a page by going to the ‘Insert’ tab on the menu bar, and click on the ‘Quick Parts’ button on the right side.  Select the field button on the drop down menu to access the codes.  The most common field codes are FileName, Page, and Date.

word_fields

Let’s see how we can use these Word functions to turn a boring Web page about the Popul Vul into an easily readable story.

First, we have create the template for the Popul Vul text to be placed into.  Here are the formatting specifications for the text:

  • Top Margin = 1.5″, Bottom Margin = 1″, Left Margin = 3.5″, Right Margin = 0.75″
  • Body text is Calibri 14pt
  • Header text is Calibri 12pt, bold, small caps
  • Footer text is 8 pt Calibri, italic

To format text, the hot key to use is ‘Ctrl-d’.  When you hold down the Control key, and then hit the d key, the following dialog box will pop up:

word_format

After highlighting text, hitting Ctrl-d allows you to quickly format that text.  But in this case, we haven’t pasted in any text, so we have to be as clever as Camalotz to format text without any text.  To do so, we have to find the paragraph tags in the document, highlight and format them. Here’s how.

First, we have to make the paragraph tags visible.  Paragraph tags are what hold the formatting information for the text that they are linked to.  The actual letters on the screen have no formatting, the paragraph tags right next to them do.  To make the tags visible, make sure the Show/Hide ¶ button is pressed down (on).  Then highlight the ¶ tag, and hit the Ctrl-d hotkey.

word_paragraph

Next, let’s place some reference information in the header and footer, so we can remember what’s in the document when we open it up a year or two from now.

  • Type, “The Book of the People: Popul Vul” and your name in the Header
  • Insert FileName, Page, and Date Field Codes in the Footer.

Now you can complete your Word template for the Popul Vul text by formatting the paragraph tags.

Finally, we can pour the web page text into the Word document, using hotkeys.  Select the text (the beginning line to the end of the first line on p. 14), copy (Ctrl-c), paste (Ctrl-v) and format (Ctrl-d).  Then save (Ctrl-s).

Homework #3

Format the following text to look like the handout provided.

Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute IRURE DOLOR in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.
Curabitur pretium tincidunt lacus. Nulla gravida orci a odio. Nullam varius, turpis et commodo pharetra, est eros bibendum elit, nec luctus magna felis sollicitudin mauris. Integer in mauris eu nibh euismod gravida. Duis ac tellus et risus vulputate vehicula. Donec lobortis risus a elit. Etiam tempor. Ut ullamcorper, ligula eu tempor congue, eros est euismod turpis, id tincidunt sapien risus a quam. MAECENAS fermentum consequat mi. Donec fermentum. Pellentesque malesuada nulla a mi. Duis sapien sem, aliquet nec, commodo eget, consequat quis, neque. Aliquam faucibus, elit ut dictum aliquet, felis nisl adipiscing sapien, sed malesuada diam lacus eget erat. Cras mollis scelerisque nunc. Nullam arcu. Aliquam consequat. Curabitur augue lorem, dapibus quis, laoreet et, pretium ac, nisi. AENEAN magna nisl, mollis quis, molestie eu, feugiat in, orci. In hac habitasse platea dictumst.

Class #2: ¡Estoy cansado de módulos!

September 19, 2014 in GS32367

Part I: Fantastic Fotos!

I want to go there — all of the pictures are eye-catching.  Now we’re going to add a little bit of information to your photos.  I would like each of you to search for three kewl links that show why you want to go there.  To make it a little more difficult, no Googling!  Use the search engines below (or others, but no Yahoo or Bing), and add three links to your post page.  Use the paper clip button to add your links to your post page once you find them.  On the same line type what search engine you used to find the web pages.

 Part II — Using the Microsoft Word Outline function

Have you started writing your modules yet?  Being computer savvy can help you get through them a lot quicker.For example, Section 4.30 of Bloom’s Taxonomy, “Analysis of Organization Principles” states that an example of an education objective is:

the organization, systematic arrangement, and structure which hold the communication together. This includes the “explicit” as well as “implicit” structure. It includes the bases, necessary arrangement, and the mechanics which make the communication a unit.

Some people “translate” this objective into writing an outline about the text in the module.

Microsoft Word is a versatile word processing program that can help you write many of your modules.  So today’s class is going to be about using Word to create an outline for one of your Analysis modules.

Let’s make a practice outline first.  How can we make an outline out of the NBA teams? I can see at least three levels of outlining a list of the teams: the conference, the division, and the team name.  So let’s see how we can make an outline from a NBA team list by following these steps:

  1. Open up a blank Word document.
  2. Change the View to ‘Outline’.word_views
  3. On the menu, click on the Outlining tab.
    word_outline_view
  4. Type in ‘Eastern Conference’.
  5. Hit the Enter key.
  6. Now type in ‘Atlantic Division’.  This should be the second level of the outline, so click the green right arrow at the top left of the window once.  Notice that the text is indented and the text box next to the green arrow now reads “Level 2″
  7. Hit the Enter key.
  8. Now we need to enter the names of the teams in that division.  Type ‘Boston Celtics’.
    We need another level to the outline.  So click on the green right arrow again, and observe that the text is indented again, and you are now at “Level 3.”
  9. Hit the Enter key.
  10. Type in the names of a couple of the players on that team (Gerald Wallace, Mar Shon Brooks, Kris Humphreys). This time we will demote the organization level to the lowest one: Body text.  Click on the double right arrow.
  11. Hit the Enter key.
  12. Now we need to type in the next NBA team.  Type in ‘Brooklyn Nets’.  Notice that we are still on the Body Text level, so go back to “Level 2″ by clicking on the left green arrow.
  13. Type in the names of some Nets players, (Chris Johnson, Paul Pierce, Reggie Evans) and demote to Body Text.
  14. Repeat the procedure for the rest of the teams/divisions/conferences (but you don’t have to type in player names).

word_outline

Looks good, right? Remember that we’re in outline view.  So go back to ‘Print Layout’ View. Doesn’t look the same, right? Different views show you different page formats for your Word document.  Draft view zooms in on everything that is in the body of the page, the paragraphs of text that make up the content of your document.  Print Layout view shows you what the document will look like when you print it out.  And Outline View is the view we started with, allowing you to focus on creating your outline without worrying about text formatting.

You can change the outline format by following these steps:

  1. Go to the ‘Home’ menu, and clicking on the ‘Change Styles’ button on the right side of the toolbar.
  2. Click on the ‘Style Set’ button.  Roll over the list of options with your mouse, and the outline format will change before your eyes.
  3. When you find a format you like, click on it.
  4. Type your name in the Header area, format the text (Calibri, 14 pt., bold, small caps).
  5. Insert the Date/Time field code in the footer, format the text (Calibri, 10 pt., italics) and print your document for credit..

word_outline_style


Homework Assignment #2

Choose a topic (from a module if you like) that has multiple concepts that can be formed into an outline.  Follow the steps above to create an outline that is 1-2 pages long.  Format it, save it, and upload it to your post page.

Class #1: Welcome to GS-32367 Computer Class!

September 11, 2014 in GS32367

Congratulations for finding our computer class website! What follows are the steps you will need to take to save your assessed work for this class.  Let’s start with the basics…

How do I log in?

login page

The log in box is on the right side of this page.  Type (in lowercase only) the first initial of your first name, and your last name into the ‘Username’ box.  Type in your password in the password box.  If you do it right, you will see your username, avatar, and a ‘Log Out’ button replace the log in box.

Also, you will see a black menu bar across the top of the webpage.  You can customize your account by clicking on the ‘My Account’ tab, and clicking on ‘Profile’ .  Under ”Profile’ you can upload a picture of yourself under the “Change Avatar” tab, and under ‘Settings’ you can change your password or email account.

avatar

More importantly, once you login you can access the ‘Dashboard.’ The Dashboard is your control panel for saving your class assignments. That being said, here is the cardinal rule for this class:

Warning!

If you don’t upload a file to your account
and you lose that file
is your problem, not mine!!! If you upload a file and then lose it,
I’ll be able to get it back for you,
but only if you upload your files to your student account!

 

You have been warned!!!

There are three ways you can save your work to this website.  Let’s say you just want to write down a comment about the class material for that day’s class.  Posting a comment requires doing the following steps:

1)  How to Post a Comment to a Webpage on the Class Website


  1. Make sure you’re logged in.
  2. Scroll to the bottom of the post.  If you don’t see the words, “Leave a reply”, click on the blue comment link that should be at the bottom right, at the end of the post.
  3. You should now see “Leave a reply” and a white text box.  That box is where you should post any comments to my edublog entry.
  4. When you’re finished typing your comment, click on the ‘Post Comment’ button.

reply

Sometime you may be asked to write your own post for a class assignment. To “post” your class assignment, follow this procedure:

2)  How to Post a Page to the Class Website

  1. Click on the ‘Posts’ button on the left sidebar – this will take you to a webpage that lists all of the files and posts you have created on this website.  Whatever you have uploaded, you can find here.posts
  2. To create a post to save your class assignments in, click on the ‘Add New’ button, just to the right of the pushpin and ‘Posts’ title.
  3. You will now see an “Add New Post” title.  Two text boxes are below the title, the first says, ‘Enter title here.’  Not surprisingly, type in a title for your post.  The title should include information that will help you find it when you are looking for it in the future.  The second box is a text box where you type whatever information you would like to include to complete a given assignment.  This can include computer files, pictures and other media.

add_new

 

 

 

 

 

 

 

melrose

4.  On the right side of the page is a ‘Categories’ box.  Check the ‘!melrose’ box, so that your post doesn’t get lost in the many files on this website.

5.  When you want to save a draft of your work, [THIS IS VERY IMPORTANT], click on the blue ‘Publish’ button to the right of the text box.  If you do not click on the ‘Publish’ button before leaving the page, all of your work will be lost!

publish

Finally, in the later classes, you will be creating your own Word, Excel and PowerPoint files.  To save them to the class website, you will need to do the following steps:

3)  How to Upload a File to the Class Website


  1. Create a new post and add a blank line to it.media
  2. Above the text box is a button  with the words, ‘Add Media’.  Click on that button.
  3. When you click on the ‘Add Media’ button, a popup window will appear. Click on the ‘Upload Files’ link, which will open up another window where you can select a file on your hard drive or flashdrive.
  4. Click on the ‘Select Files’ button.select
  5. Once your file has been “crunched,” scroll to the bottom of the window and click on the ‘Insert into Post’ button.  Important: if you don’t click on the ‘Insert into Post’ button, your file will not be uploaded, and your work could get lost!insert
  6. Once your file is uploaded, you will see a link embedded in your post.  While you are editing your post, you won’t be able to click on it to open it up.  When you are done editing your post, click on the ‘Publish’ button (your edits will be lost if you don’t!)
  7. You need to know these skills in order to submit work to me for evaluation.  No printouts, flashdrives or emails will be accepted.  By the third class, we will have practiced these steps several times, so everyone should become comfortable saving their work in this manner.
  8. Let’s move on to today’s assignment: using Web 3.0.